EC Source Services

Proposal Coordinator (Onsite)

Posted On:	Wednesday, 17th November 2021
Closing On	Thursday, 17th November 2022
Category:	Estimating
Department:	Estimating
Shift:	Full Time
Location:	Mesa, AZ
Job Type:	Full Time
Education:
Duration:
Travel:

We are currently seeking a Proposal Coordinator to support our growing Transmission and Substation Group. The responsibility for this position is assisting/managing proposal coordination/development from RFP invitation to submittal.

The Proposal Coordinator will analyze RFP/RFI/Pre-Qualification instructions to identify requirements for proposal/pre-qualification submittal, create Task Matrices assign deliverables to appropriate team members, and manage the RFP Proposal process from beginning to end. The Proposal Coordinator is responsible for submitting/uploading the final proposal to the appropriate customer platform.

Job Description:

• Analyze Requests for Information (RFIs), Requests for Quotes (RFQs), and Requests for Proposal (RFPs) to identify requirements for proposal submittal.
• Develop task matrices and summarize the evaluation criteria to guide the proposal team during proposal development
• Prepare all supporting proposal development documentation (outline, page allocation, team assignments, proposal management plan, schedule, kick-off meeting, review/executive review meetings.
• Work closely with every department (safety, quality, environmental, operations, etc.) to obtain required information for RFP responses.
• Analyze Contract terms and conditions to complete Legal Review Request form
• Follow existing document control standards to ensure all information is documented, distributed, and archived accordingly
• Assist in developing and supporting the proposal response. Includes writing draft work plans, proofing, editing, formatting
• Utilize Qvidian proposal automation software to update boilerplate proposal materials
• Must be willing to work outside of normal working hours to meet customer-driven, firm deadlines if needed.
• Meet proposal deadlines by establishing priorities and target dates

Skills & Abilities

• Strong organizational and document management skills
• Ability to multitask and maintain effectiveness with multiple priorities
• Professional demeanor; remain calm and emotionally controlled under pressure
• Detail-oriented and high attention to accuracy
• Comfortable with working in a non-traditional office environment
• Demonstrated written and verbal skills
• Ability to work independently
• Proficiency with Microsoft Office Suite (i.e., Word, Excel, PowerPoint, Visio), SharePoint, Adobe Pro, and Adobe Acrobat
• Salesforce knowledge, a plus
• Qvidian knowledge, a plus

Education and/ or Work Experience:

• Minimum 3 years of experience preferred in:
  • Construction administration
  • Utility
  • EHV transmission/substation construction environment
• Understanding of the Bidding/Proposal process
• Minimum 4-year college degree or equivalent experience