EC Source Services

Proposal Coordinator (Onsite)

Posted On:Wednesday, 17th November 2021
Closing OnThursday, 17th November 2022
Shift:Full Time
Location:Mesa, AZ
Job Type:Full Time

We are currently seeking a Proposal Coordinator to support our growing Transmission and Substation Group. The responsibility for this position is assisting/managing proposal coordination/development from RFP invitation to submittal.

The Proposal Coordinator will analyze RFP/RFI/Pre-Qualification instructions to identify requirements for proposal/pre-qualification submittal, create Task Matrices assign deliverables to appropriate team members, and manage the RFP Proposal process from beginning to end. The Proposal Coordinator is responsible for submitting/uploading the final proposal to the appropriate customer platform.

Job Description:

  • Analyze Requests for Information (RFIs), Requests for Quotes (RFQs), and Requests for Proposal (RFPs) to identify requirements for proposal submittal.
  • Develop task matrices and summarize the evaluation criteria to guide the proposal team during proposal development
  • Prepare all supporting proposal development documentation (outline, page allocation, team assignments, proposal management plan, schedule, kick-off meeting, review/executive review meetings.
  • Work closely with every department (safety, quality, environmental, operations, etc.) to obtain required information for RFP responses.
  • Analyze Contract terms and conditions to complete Legal Review Request form
  • Follow existing document control standards to ensure all information is documented, distributed, and archived accordingly
  • Assist in developing and supporting the proposal response. Includes writing draft work plans, proofing, editing, formatting
  • Utilize Qvidian proposal automation software to update boilerplate proposal materials
  • Must be willing to work outside of normal working hours to meet customer-driven, firm deadlines if needed.
  • Meet proposal deadlines by establishing priorities and target dates

Skills & Abilities

  • Strong organizational and document management skills
  • Ability to multitask and maintain effectiveness with multiple priorities
  • Professional demeanor; remain calm and emotionally controlled under pressure
  • Detail-oriented and high attention to accuracy
  • Comfortable with working in a non-traditional office environment
  • Demonstrated written and verbal skills
  • Ability to work independently
  • Proficiency with Microsoft Office Suite (i.e., Word, Excel, PowerPoint, Visio), SharePoint, Adobe Pro, and Adobe Acrobat
  • Salesforce knowledge, a plus
  • Qvidian knowledge, a plus

Education and/ or Work Experience:

  • Minimum 3 years of experience preferred in:
    • Construction administration
    • Utility
    • EHV transmission/substation construction environment
  • Understanding of the Bidding/Proposal process
  • Minimum 4-year college degree or equivalent experience
Company: EC Source Services
Job Category: Estimating
Job Type: Full Time
Job Location: Mesa - AZ

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